By Iva Cannon


Successful supplier management requires clean, enriched and accurate data. There is need for a single and accessible source of reliable information. Supplier database is necessary in providing a realistic view of the performance of individual suppliers and the impact it has on finances within the organization. This is important for governance as well as risk and compliance management.

On-premise systems have been used over the years but they present a challenge with excessive demand for manual operation. They lack the updated features and are difficult to manage because of fragmented pools of data. This fragmentation makes effective management a challenge and affects the relationship between different departments. This has the potential of completely slowing down operations within an organization.

The entry of cloud management has brought about efficiency and convenience in entry, configuration and management of supplier information. A single system is used with customized features to accommodate the needs and unique structures of individual suppliers. This is a source of real time data that will improve operations and decision making within the supply chain.

A centralized system is an opportunity to make huge savings in terms of time and resources. Movement from manual to the automated cloud system allows departments within the same organization to share information. The organization utilizes the latest application and technology with little investment in local IT infrastructure.

Cloud supply management requires localized data be uploaded onto the new system. This will provide access to high quality, updated and consistent data for such operations as planning and e-procurement. The master database that is created in the process enhances centralized use and management of information. The centralized system can detect information duplication and alert the management for streamlining.

Uploading all information within the organization allows the system to synchronize and group it in a centralized format. This will eliminate duplicate or double entry within the system. It results in a clean and rich storage with all records that you require. The records are consistent, correctly organized and complete. The linkages created between departments enhance consistency ensuring that all players are using similar data in decision making.

Centralized control enhances management by eliminating duplication. The integrated system allows easy reporting and tracking of transactions which creates an intelligent management system. This is a perfect tool for real time as well as batch-record management and distribution. The integrated system is easy to manage and update. It also comes with reduction in risk as well as operation cost.

Suppliers are provided with cloud-based web portals to streamline the registration and data entry process. This portal allows the suppliers to manage and maintain their information on regular basis. This system has a unique business identify to avoid duplication. It is easier to use, cost effective and simplifies compliance with required standards.

Department have access to consistent and updated data from the centralized management unit. This leads to efficiency which boosts the bottom line of the affected company. It will enhance the profit of a company as goods will always be available to their clients. Improved customer satisfaction and relationship lead to better and more profitable business operations.




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